Orchestra Coordinator

Queensland Symphony Orchestra is seeking an Orchestra Coordinator to assist the orchestra management team across all areas of orchestra administration and back of house for rehearsals, performances and auditions. Supporting the Orchestra Manager and Deputy Orchestra Manager, you will assist musicians with their daily activities and efficiently resolve and/or escalate administration and back of house issues as they arise.

About Queensland Symphony Orchestra

Queensland Symphony Orchestra is sought out and admired for the refreshingly real, Queensland touch we bring to Australia’s arts and entertainment sector. We boldly deliver immensely entertaining and diverse performances for our audiences. Our passionate and talented team works hard on and off the stage, to bring out the best in people, and share in a sense of wonderment and excitement that is truly for everyone to enjoy.

Working to consistently deliver quality and value with every performance, we create unique bonds with our audiences, partners and supporters, building long lasting connections as we go.

As one of the largest performing arts companies in Queensland and the state’s only professional symphony orchestra, we play a vital role in Queensland’s cultural community. Our community and education programs provide entertaining, inspiring and educational experiences for children, students, and regional and remote communities across Queensland. We believe we have the power to enrich lives with every uplifting experience we deliver for our audiences, partners and supporters. The Orchestra Coordinator reports to the Orchestra Manager.

Key Responsibilities include:

• Support the Orchestra Manager to coordinate and assist musicians with their requests and activities, and efficiently resolve and or/escalate administration and back of house issues as they arise
• Maintain accurate attendance records for all musicians
• Prepare musician timesheets and documentation for payroll processing
• Coordinate musician recruitment processes including auditions and trials, employment contracts, documents, and onboarding
• Coordinate travel and accommodation bookings and allowances for musicians as required
• Assist in the preparation of section rosters
• Assist the Orchestra Manager or act as an orchestra management representative at rehearsals, recordings, concerts, events and touring with the Orchestra, as required
• Coordinate catering requirements for the Orchestra on and off QSO premises
• Provide administrative support for the WHS function through noise level monitoring with dosimetry testing and coordinating annual audiometric testing
• Prepare and maintain rosters for casual operations staff
• Arrange selected meetings and prepare and distribute minutes
• Prepare purchase orders for approval by the relevant manager

Essential Criteria

• Current “C” class drivers licence
• Intermediate to advanced IT literacy across ERP systems and the Microsoft suite
• A working knowledge of the performing arts sector
• Problem solving ability and awareness
• High degree of honesty, integrity and work ethic
• Superior verbal and written communication ability and ability to communicate well with people at all levels
• A team player with strong collaboration skills
• Ability to work independently, prioritise and meet competing deadlines
• Capacity and willingness to work outside of normal business hours on a regular basis.

Desirable criteria

• Experience in and a passion for orchestral music
• Tertiary qualifications in arts administration or similar (or progressing towards a qualification) or relevant industry experience.

Queensland Symphony Orchestra is an equal opportunity employer, committed to a workplace that values the diversity of its employees and their backgrounds, and the contribution all people can make to a successful organisation. We offer health and wellbeing programs and an Employee Assistance Program for our employees. 

Applications should be submitted via the Seek website by COB Thursday 9th May, and include:

• an up-to-date CV (including contact details for 2 references); and
• a brief cover letter outlining your experience and your interest in the role advertised.